Accounts Payable

For companies that will be using the Accounts Payable module, there are setup tables and options that must be completed prior to using the software. Click on the links below for more information on each setup table and option.  Items denoted with a...

The G/L Account Defaults allows you to specify default General Ledger accounts to be used for processing Accounts Payable transactions.  No manual journal entries should be made into any of the accounts on this form. You will select default G...

The Setup Processing for Accounts Payable form allows you to specify default information related to Purchase Orders, Check Printing, GST Tax information for accounts payable bills, and other accounts payable related information. This form consist...

Shipping Methods appear on Purchase Orders and are selectable from the list that is created in this setup table.  The shipping method defines the manner in which your company specifies how a Vendor will ship goods to your warehouse. The checkbox...

A Term Code is assigned to every Customer and every Vendor record; this is a shared table used for both accounts receivable and accounts payable terms.  For each customer invoice or accounts payable bill that is entered, the terms code assigned...

Vendor Types provide a means to classify your Vendors, and may be used for reporting purposes.  Each Vendor must be assigned a Vendor Type on the Vendor setup form. The sample list of Vendor Types delivered with your database contains three “prot...

If using the Accounts Payable module, you will need to create one record for each Vendor from whom you receive bills for materials or services. The Vendor records created will be selectable from the drop down list when creating Purchase Orders, e...

The fields that are activated will appear for data entry on the Vendor Custom Fields form.  Fields are activated by typing in a label in the text box to the right of the Custom Field that will be used.  The data saved in these fields may be used...

In this example we chose to track the quality rating for each Vendor using the Table 1 field.  For each choice you would like the User to be able to select from, create one record in this setup table.  The number of records you may enter is unlim...