Follow the instructions below to print Accounts Payable checks.
- Navigate to the Main Application Menu and select Accounts Payable/Print Checks. The Print Checks list opens.
- By default all checks listed are selected for printing. Select the Bank Account from the drop-down list.
- After selecting the Bank Account, all checks that were marked for payment in Pay Bills for the selected bank account are displayed in the list. If only certain checks are to be printed, click the Unselect All button located at the lower left of the list, and then select the Print checkbox to the left of each check to be printed at this time.
- When finished selecting checks, click the Print button located at the lower right of the form.
- The Check Number form opens. Confirm the next check number to use is correct then click OK.
- The selected checks display in Print Preview mode. You can scroll through the pages before sending to the printer.
Note: If any of the checks in the printing batch contain more than 13 bills being paid, at the end of the check printing you will be prompted to print the Remittance Report. The Remittance Report prints all bills that were paid on the check. This report is printed on plain white paper and then should be attached to the check to be mailed to the vendor.
- When you are ready to send the checks to the Printer, click the Print & Close button located at the upper left of Print Preview window.
- A message confirms the checks printed and should be marked as printed.
Wait until all checks have printed before clicking the Yes button to confirm.
- The Print Remittances form opens. If there were any checks printed to vendors where more than 13 bills were paid, the option "Only Print Remittances that will not fit on checks" is selected by default. If more than 13 bills are paid to a vendor, the application prints the first 13 bills on the check stub, and then the overflow is printed after all checks have finished printing.
If the "Only Print Remittances that will not fit on checks" option defaults, make certain plain white paper is in the printer, then click OK. If there are no overflow checks, click the Cancel button and no remittances will be printed. Below is a sample of a the Remittance report.
