Accounts Receivable

The Aging Buckets setup form is used to define the five groups into which your accounts receivable invoices will be aged.  These aging buckets appear on the Customer Explorer and on the Accounts Receivable Aging Reports. Age Invoice By – select w...

The Alternate Addresses is a required setup table.  This table defines what company name/address and the remit to name/address which will print on your customer invoices and statements.  If you are using multiple branches and have different compa...

For each unique Bank you will be using to deposit payments, create a unique Bank record.   If you have subscribed to EFT Auto Payment processing through Forte (SedonaOffice Merchant Bank partner), the Bank records automatically populate this tab...

The Credit Reason allows you to create a list of reasons from which the user may select explaining why a credit memo or a credit request is being generated.  You have the option of making the Credit Reason a required field.  To make the Credit R...

If your company has enrolled in the automated EFT customer payment processing with our business partner Forte, you will need to setup this form prior to processing any EFT transactions.  Most of the information required to fill in this form will ...

If your company has enrolled in the automated EFT customer payment processing, and your company accepts Credit Cards for payment, you will indicate which Credit Cards will be accepted.  If a Credit Card is marked as Inactive, Users will not be ab...

The General Ledger account numbers defined on this form will be used for posting Accounts Receivable transactions to the General Ledger.       Manual Journal Entries should never be created using any of these accounts. Definitions of each G/L...

An Item Type is a code assigned to each Invoice Item code, which enables the application to calculate and apply sales tax to the item on a customer invoice based on the type of service sold.  Most government agencies base sales tax calculations o...

An Invoice Item is used for the individual line item charges entered on Customer Invoices and Credit Memos.  Each line on an invoice will be assigned an Invoice Item.  Definitions of each field on the Invoice Items setup form is shown below. ...

An Invoice Description is a required field on all Invoices and Credit Memos.  Invoice Descriptions will display on the Customer Invoice form, will print on most styles of Customer invoices and statements, and is displayed in the Customer Explorer...

SedonaOffice offers two methods of assessing fees to past due Customers; Finance Charges and Late Fees.   Finance Charges If using the Finance Charge option, a process would be run once a month to determine which customers meet your delinquency...

There are many setup tables and options for the Accounts Receivable module.  Setups that are required are denoted with an asterisk in the list below. Click on the link for instructions on each setup table/option form. Aging Buckets* Alternate ...

Statement Rules setup is used as the default settings when you generate monthly customer statements.  When running the statement generation process you may override these settings that will default into the statement generation form. Filling out...

The Accounts Receivable Setup Processing form contains several options which control various functions within the Accounts Receivable module. Definitions of each option on this setup form are shown below. Numbering Next Invoice - SedonaO...

A Tax Agency is a municipality to whom your company will remit sales tax that was invoiced to your customers.  Tax Agencies may be a state, county, city or any other entity to whom sales tax is remitted. If your company does not collect and remi...

A Tax Group is linked to one or more Tax Tables and is assigned to a Customer’s Site.  By default, the tax-ability of items invoiced is determined by the Tax Group assigned to the Site record .  The Tax Group defaulting into an Invoice or Cred...

The Tax Table is used to define the various taxing entities.  Based on the physical location where service is provided (the Customer's Site), you will build your Tax Tables to meet the local taxing jurisdiction’s specific laws or requirements.  W...

A Term Code is assigned to every Customer and every Vendor record; this is a shared table used for both accounts receivable and accounts payable terms.  For each customer invoice or accounts payable bill that is entered, the terms code assigned t...

SedonaSetup – AR Setup Processing In the AR Setup Processing under the Numbering Section there is an option – Require Unique System Account Company Wide. When this option is selected if a System Account Number is entered but alread...