The below information is used to help better understand how the different fields within an Inspection Record work to Determine the Next Inspection Date and/or How the Next Inspection Date Advances.
FREQUENCY – This field determines HOW the Inspection Record will generate the Next Inspection Date. Examples: Monthly, Quarterly, Semi-Annual, Annual, etc.
NEXT INSPECTION DATE – The System uses the Current Inspection Date + FREQUENCY to determine what the Next Inspection Date will advance TO.
NEXT INSPECTION AT – This field only determines WHEN the Current Next Inspection Date will advance to the Next Inspection Date on the Inspection Record.
- Ticket Created – this is the default. When the current Inspection Ticket is created the Next Inspection Date will advance on the Inspection Record.
- Ticket Scheduled – When an Appt is added to the current open Inspection Ticket
- Ticket Resolved – When the current Inspection is Resolved.
- Ticket Closed – When the current Inspection is closed.
LAST INSPECTION DATE - This field displays the Date the Last Inspection Ticket was completed and updates once the current Inspection Ticket is closed.
This field DOES NOT determine what the Next Inspection Date will be.
EXAMPLE #1:
The FREQUENCY is set to – Quarterly
The NEXT INSPECTION DATE is currently 7/1/26
The NEXT INSPECTION AT is set to Ticket Created
The LAST INSPECTION was completed on 5/15/26 for the April 2026 Inspection.
In this example, the Next Inspection At setting is configured as Ticket Created.
When the current Inspection Ticket is created for July 1, 2026, the system automatically updates the Next Inspection Date to October 1, 2026.
This occurs because:
The inspection Frequency is set to Quarterly.
The current Next Inspection Date was July 1, 2026.
The Next Inspection At setting instructs the system to advance the inspection schedule as soon as the ticket is created.
As a result, when the July 1, 2026, Inspection Ticket is generated, the system immediately calculates and updates the next due date to October.
The Inspection Ticket was closed on June 15, 2026, so the Last Inspection Date is updated to 6/15/26.
The Next Inspection Date remains 10/1/26.
EXAMPLE #2
The FREQUENCY is set to – Annual
The NEXT INSPECTION DATE is currently 4/1/26
The NEXT INSPECTION AT is set to Ticket Closed
The LAST INSPECTION was completed on 4/15/25
In this example, when the current Annual Inspection Ticket is CLOSED, the system automatically updates the Next Inspection Date to 4/1/27.
This occurs because:
The inspection Frequency is set to Annual.
The current Next Inspection Date was 4/1/26.
The Next Inspection At setting is Ticket Closed.
As a result, once the April Inspection Ticket is closed, the Next Inspection Date is automatically updated to 4/1/27.
The Last Inspection Date also updates to 6/15/26 which is when the ticket was closed.
